Everything Movialy does for your rental business.
From check-in to collection, through maintenance and scheduling. Here is the detail, grouped by what it brings you.
All features
18 tools to manage your rental business from A to Z.
From bookings to accounting, through GPS tracking and AI.
Bookings
Create, edit and track bookings with a fleet calendar you scan in a glance.
Check-in
Guided vehicle handover with photos, fuel level and a signed contract.
Check-out
Return inspection, damages, fuel, mileage and instant invoice.
Maintenance
Plan services, key anniversaries and insurance renewals per vehicle.
Payments
Track collections, deposits and late-paying customers on a single screen.
Reports & Analytics
Detailed analytics per vehicle, customer, season, utilization and fleet rotation over any period.
Contract management
Editable contract templates for every rental type, every language, adapted to each country's rules.
No low-season billing
You only pay when you rent. No fixed cost during quiet periods.
AI assistance
Optimise your fleet with AI: vehicle assignment, maintenance reminders, demand forecasts, pricing suggestions and more.
Remote cloud printer
Print important documents remotely at your office in real time, even when your teams are on the field.
Mobile terminal
All-in-one mobile terminal with built-in printer to sign and print QR-coded contracts right on the field.
Accounting
Sales journals, VAT, collections, accounting exports and reconciliations: every document your accountant needs, one click by email away.
Native email integration
Automatically email contracts, condition photos and invoices to your customers. The email feature that changes your life.
Online rental shop
Turn on your online rental shop in one click, available in 13 languages and in your currency, powered by Movialy's global network to capture new customers. (coming soon)
Built-in GPS tracking
Track your entire fleet on a live map, with alerts for vehicles going out of zone. (coming soon)
Activity log
Full timestamped history of every action: bookings, contracts, payments, maintenance — total traceability for your teams.
Advanced tag management
Organize your notes and information with custom tags. Instantly find vehicles, customers, bookings or expenses linked to the same label.
Long-term rental management
Manage multi-month rentals with automatic monthly installment schedules: deposits, rent payments and scheduled reminders.
Proof & vehicle condition
The end of damage disputes. Everything is photographed, timestamped and compared — the backbone of a trustworthy car rental software.
- Check-in: date and time, odometer, fuel level, bodywork photos, dashboard and gauge.
- Check-out: same data, compared side by side with the start.
- Automatic reading of the odometer and fuel gauge from a photo.
- Tamper-proof timestamped history per rental.
- Completed rentals locked by default, unlockable with permission for corrections.
Honda PCX 160
Plate · 1กข 2345
Fuel level
Mileage
12 450 km
Fleet & scheduling
See your entire fleet at a glance. Never promise the same vehicle twice again.
- Per-vehicle occupancy calendar over several months.
- Global fleet calendar: every vehicle, every day, colour-coded by status.
- Clear calendars, AI-suggested best vehicle and advanced conflict detection to prevent any double-booking.
- Live status: rented, available, in maintenance, out of service, overdue.
- Quick filters: today's deliveries, today's returns, idle vehicles, to follow up.
- Fleet utilisation rate.
Other comparisons
June 2026
28 vehicles · 18 booked
Money & customers
Know exactly who owes you what, and how much you're holding.
- Financial lines per rental: rent, extras, discount, deposit, payment, refund.
- Customer balance: due and overdue, with unpaid vs doubtful debt separated.
- Multi-method collection: cash, transfer, card, mobile.
- Deposits held, tracked and returned.
- General ledger filterable by period, type, customer, method, amount.
- Smart colouring: red unpaid, orange partial, green settled, pink overpaid.
- Customer card: history, payments, notes, rating.
John D.
+66 81 234 5678
Balance
Maintenance & deadlines
No missed oil change, no missed legal deadline.
- Oil tracking: current mileage, next service, configurable interval.
- Per-vehicle deadlines: insurance, tax, technical inspection.
- Expenses per vehicle with invoice photo and payment method.
- Expenses planned ahead with due date.
- Automatic todo list: oil, deadlines, returns, deliveries, availability.
- Downtime blocks for maintenance.
Honda PCX 160
Plate · 1กข 2345
Deadlines
Built for the field
A true mobile app, designed for rental counters, not for desks.
- Mobile-first: installable on the home screen, native gestures.
- Handles internet dropouts: the app keeps working and syncs automatically when the network is back.
- Real-time: everything updates without refresh.
- Roles and permissions per employee, configurable by the owner.
- 13 languages, local formats (currency, dates, phone).
- Operational dashboard: monthly revenue, overdue, unpaid, deposits, today's check-ins and check-outs.
- Exportable reports.
Other comparisons
June revenue
48 600 ฿
Rented out
18
Overdue
2
Check-in
4 today
Today's activity
Remote internet printer
Print important information in real time at your office or home, even when your teams are on the road.
- Remote printing from the app to any connected printer.
- Instant document transmission the moment an action is completed in the field.
- Contracts, receipts and reports automatically printed at the office during check-out.
Other comparisons
Contrat #A-022
Honda PCX 160 · John D.
Printer status
Online · Office, 2nd floor
Mobile terminal
A dedicated management terminal with a built-in printer for extra comfort and full autonomy in the field.
- Rugged mobile terminal designed for rental counters and outdoor deliveries.
- Instant printing of contracts, receipts and deposit slips right on the spot.
- Integrated thermal printer, no external hardware needed.
- Long-life battery and 4G connectivity for all-day use outside the office.
Other comparisons
Rental contract
Toyota Yaris · Sara K.
SCAN-8829-XA
Details
AI assistant
A smart assistant that organises your fleet, plans maintenance and reminds you of what matters — so nothing slips through the cracks.
- Vehicle organisation help: optimal allocation, fleet rotation and vehicle suggestions based on demand.
- Maintenance planning and reminders: the AI schedules services and alerts you before each critical deadline.
- And more: document OCR and automatic odometer reading.
Fleet organization
Optimal rotation · 12 vehicles
Occupancy rate: 78%
Upcoming maintenance
AI suggestion
Raise the Yaris price by 10% this weekend: strong demand expected.
Reports & analytics
A complete library of operational analytics to run your business: vehicles, customers, seasonality, occupancy rate and fleet rotation.
- Per-vehicle statistics: revenue, mileage, profitability and utilisation rate.
- Customer analytics: top customers, frequency, average basket and loyalty.
- Seasonality: demand by month, week and day to anticipate peaks.
- Fleet occupancy rate on any period, by branch or category.
- Vehicle rotation: identify profitable models and dormant ones.
- Every report exportable by email in one click.
June revenue
48 600 ฿ · +12% vs May
Costs
12 400 ฿
Margin
74 %
Recent exports
Accounting
Every accounting document your accountant needs, generated automatically and exportable by email in one click.
- Sales journals, cash receipts journals and detailed general ledger.
- VAT collected, breakdowns by rate and returns ready to file.
- Revenue, expenses and profitability reports per vehicle and per period.
- Custom export format tailored to your accounting software.
- Automatic periodic dispatch of accounting statements to your accountant.
- Bank reconciliations and unpaid tracking.
John D.
+66 81 234 5678
Balance
Email integration
Automatically send contracts, condition reports, photos and invoices to your customers — effortlessly. Built-in email is a game-changer and saves your team precious time.
- Automatic dispatch of signed rental contracts as soon as they're validated.
- Condition report photos (start & return) sent directly to the customer.
- Invoices and receipts sent instantly after payment.
- Multiple attachments: PDFs, images, QR codes — everything in one email.
- Full send history: traceability and delivery receipts.
Attachments
Hello, please find attached your contract, inspection sheet and invoice. Safe travels!
Long-term rental management
Effortlessly manage multi-month rentals with a clear monthly payment schedule and automatic reminders.
- Automatic monthly schedule: deposit, rent payments and balance planned from booking.
- Automatic reminders before each due date to reduce late payments.
- Consolidated view of ongoing long-term rentals and their payment status.
- Contracts tailored for long-term rentals with recurring clauses and monthly payments.
Toyota Yaris
John D. · 6 months
Monthly schedule
Auto reminder
3 days before each due date.
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